The structure of a private limited company must include:
The minimum paid-up share capital of the company is 1 Malaysian Ringgit (MYR).
Every private limited company must have a registered office in Malaysia; a local business address must also be provided.
The registered office is used for the company’s incorporation and administration – it is an address where local authorities will send correspondence. It differs from a business address which is where the company actually conducts its operations in Malaysia.
The incorporation of a private limited company (Sdn Bhd) in Malaysia includes the following steps:
1) It is necessary to choose:
2) Payment of compliance fee and fees for company incorporation services.
3) It is necessary to provide documents for directors, shareholders, and beneficial owners.
The list of documents includes:
If the company structure includes a legal entity, you will need to provide additional information regarding that entity, including corporate documents and a board resolution approving the investment and appointing an authorized representative.
4) Preparation and signing of documents for company incorporation.
5) Filing with the registration authority – the Companies Commission of Malaysia (Suruhanjaya Syarikat Malaysia / SSM).
The Companies Commission of Malaysia issues a digital certificate of incorporation.
Company registration in Malaysia takes approximately 2 weeks once all necessary documents and information are provided.
After company registration (starting from the second year of operation), an annual renewal fee is payable, covering:
*Companies are required to file an annual return with the SSM for each calendar year. It must be filed within 30 days of the anniversary of the company’s incorporation in Malaysia.
Malaysian companies must comply with certain requirements regarding financial statements as imposed by the Companies Act and the Income Tax Act. For example, a company must select a financial year that does not exceed 18 months of its incorporation date.
A Malaysian company is also required to prepare annual financial statements that must be audited by authorized Malaysian auditors. These audited statements are prepared in time for the Annual General Meeting (AGM) so that shareholders may approve them. Then the audited financial statements are filed with the Companies Commission of Malaysia alongside the company’s annual return (the preparation of audited financial statements is a separate cost).
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Services
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Fees (USD)
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Incorporation of a private limited company (Sdn Bhd) with a straightforward structure (1 director and 1 shareholder = beneficial owner), not including compliance fee (please see the compliance fee rates below)
The price includes: |
3 600
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Local nominee director[2]
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6 900
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Ongoing annual maintenance, starting from the second year, including:
- local company secretary and a registered office* for 12 months - preparation and filing of the annual return with the Companies Commission of Malaysia, including payment of the applicable fee - mail handling at the registered office** |
2 900
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*a business address in Malaysia (if required) is provided for an additional fee (depending on the selected option)
**mail is opened, scanned, and forwarded once a week to the email address specified by the client (original correspondence can be forwarded upon request; forwarding costs are charged separately; the retention period for correspondence at the registered office is 3 months from the date of receipt). |
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Compliance fee
Payable in the cases of: |
440 (standard rate – includes the check of 1 individual)
+ 200 for each additional individual (director, shareholder, or beneficial owner) or legal entity (director or shareholder) if such legal entity is administered by GSL + 265 for each additional legal entity (director or shareholder) if such legal entity is not administered by GSL 550 (rate for High Risk companies – includes the check of 1 individual) 135 (signing of documents) |
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Preparation and submission of audited financial statements and MBRS XBRL files.
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upon request
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[1] The fees are valid as of October 2026.
[2] A nominee director is provided solely to meet the requirements related to company registration and administration; the appointed nominee director is not involved in the company’s day-to-day operations or management. When using local nominee director services, a one-time refundable security deposit of MYR 10 000 is taken (this deposit is refunded in full upon termination of nominee services). The provision of nominee director services also requires an additional due diligence check.